Administrator (Maternity Cover)

Oxford

We are seeking a full-time experienced and enthusiastic Administrator to support our Oxford studio and ensure the office works effectively and efficiently.  With support from and reporting to our Regional Studio Manager, the role has a wide remit from knowing what’s going on with projects, along with an excellent all-round understanding of facilities and office management processes. The successful candidate needs to be diligent with a hands-on approach along with the ability to be adaptable and collaborative with excellent multitasking.

Purcell is an award-winning employee-owned architectural and heritage consultancy practice with a commitment to quality, innovation, and diversity. We have staff of approximately 300 talented architects, designers, heritage consultants and surveyors across 14 offices, in the UK, Hong Kong and Australia. Winners of Architect Employer of the Year 2022. 

Collaboration is central to our employee-ownership culture, providing opportunities to work on some of the finest buildings; from meticulous heritage and conservation schemes to bold contemporary design. We offer a rewarding and supportive environment for personal and professional development and our employee-owned ethos empowers everyone to use their voice. We believe in creating an equitable and inclusive culture, founded on our values, which celebrates knowledge sharing and our successes, to build an inspiring work environment. 

It is our distinctive employee-owned working culture that has contributed to our status as a World Architecture Top 100 Practice, renowned for our excellence in architecture and heritage consultancy.

Our benefits package includes agile, flexible and hybrid working (a minimum of 4 days in office, up to 1 day WFH), annual leave increasing with long service, life assurance, study sponsorship with paid study leave, sabbaticals, employee assistance programme, season ticket loans, cycle to work scheme, virtual GP service, subscription fees, company day out, a volunteering scheme and enhanced learning & development opportunities.

Your key responsibilities will be as below, but not limited to:

  • Act as the ‘go to person’ for all employee and office needs.
  • Front office duties, including meeting and greeting visitors and answering calls.
  • Purchasing stock and stationery for the studio
  • Administration support to the team e.g. booking travel, printing reports & drawings, filing, document control/uploading drawings to the client portal etc
  • Support our project leaders with fee and resource management by supporting gour Regional Studio Manager during monthly project reviews by making updates using our internal project management software (Rapport).
  • Facilities management
  • Support in implementing and maintaining business procedures
  • Booking meeting rooms
  • Providing new employees with induction and health & safety information
  • Competent in all Miscrosoft 365
  • Numerically proficient Previous experience in an Office Management role
  • Flexible and able to prioritise
  • Experience of working in a busyenvironment with frequent interruptions.
  • Proven problem-solving skills
  • Professional demeanour
  • Strong communication & attention to detail
  • Exceptional organisational skills.
  • Eager to learn and develop Collaborative team player
  • Experience in meeting and maintaining ISO standards is desirable but not essential.

This job description is a guide to the duties the post holder will be expected to undertake. It is not intended to be exhaustive or exclusive and will be subject to change as working requirements dictate and to meet the organisational requirements of Purcell.

Please submit a copy of your CV and portfolio by following the application workflow at the bottom of the page. Please include details of your Right to Work in the United Kingdom, as well as an available start date.

Please note that due to the high volume of applications we receive, we are unfortunately unable to provide individual feedback. If you have not heard from us within 6 weeks of your original application, then you have been unsuccessful. Please continue to look at our vacancies and apply where relevant. We wish you all the best in your job search.

As world leaders of Heritage and Conservation, Purcell is committed to embracing diversity and equal opportunity within our international teams, reflective of the society in which we work and live.

We welcome people from all backgrounds and celebrate differences through our culture of employee ownership.

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