Administrator
We are seeking an experienced and enthusiastic Administrator to support all levels of the Norwich studio and ensure the office works effectively and efficiently. With support from our Regional Studio Manager, the role has a wide remit from knowing what’s going on with projects, along with an excellent all-round understanding of facilities and office management processes. The successful candidate needs to be diligent with a hands-on approach along with the ability to be adaptable and collaborative with excellent multitasking.
Purcell is an award-winning employee-owned architectural and heritage consultancy practice with a commitment to quality, innovation, and diversity. We have staff of approximately 300 talented architects, designers, heritage consultants and surveyors across 14 offices, in the UK, Hong Kong and Australia. Winners of Architect Employer of the Year 2022.
Collaboration is central to our employee-ownership culture, providing opportunities to work on some of the finest buildings; from meticulous heritage and conservation schemes to bold contemporary design. We offer a rewarding and supportive environment for personal and professional development and our employee-owned ethos empowers everyone to use their voice. We believe in creating an equitable and inclusive culture, founded on our values, which celebrates knowledge sharing and our successes, to build an inspiring work environment.
It is our distinctive employee-owned working culture that has contributed to our status as a World Architecture Top 100 Practice, renowned for our excellence in architecture and heritage consultancy.
Our benefits package includes agile, flexible and hybrid working, annual leave increasing with long service, life assurance, study sponsorship with paid study leave, sabbaticals, employee assistance programme, season ticket loans, cycle to work scheme, virtual GP service, subscription fees, company day out, a volunteering scheme and enhanced learning & development opportunities.
Your key responsibilities will be as below, but not limited to:
- Provide support to the Studio Leadership team and technical team in Norwich
- Act as the ‘go to person’ for all employee office needs.
- Support Project Leads with fee and resource management by running project reviews and making updates using our internal project management software (Rapport).
- Facilities management of the office ensuring all Health & Safety and ISO standards are achieved and maintained.
- Ensuring the smooth running of the studio with adequate stock of stationery, kitchen, and office supplies; managing confidential waste, maintenance and local office suppliers.
- Support the Regional Studio Manager in implementing and maintaining business processes and procedures
- Project administration support to the technical team e.g. document creation, document formatting, filing, printing professional reports etc.
- Front office duties, including meeting and greeting visitors and answering calls.
- Arranging and managing local staff events, celebrations and employee recognition.
- Providing new employees with induction and Health & Safety information
- Be an integral part of the East Region Support Team
- Communicate with people at all levels including prestigious clients (both current and potential), consultants, contractors, suppliers and other offices.
Skills and Qualifications:
- Proven experience in Microsoft Office programmes (Word, Advanced Excel, Outlook, PowerPoint) – Intermediate/Advanced
- Proven experience in an office environment in a similar role.
- Mathematically competent and good with numbers
- Experience in managing resources, logistics or similar
- Experience with implementing new processes
- Willingness to learn and utilise new systems
- Experience of dealing with people at all levels in person, on the telephone and by using electronic means
- Experience of meeting deadlines and working in a pressurised environment
- Very high standards of accuracy and presentation
- Excellent organisational skills and able to multitask
- Excellent communication skills both verbal and written
- Co-operative and collaborative team member
- Able to work proactively on own initiative and prioritise workload.
- Enthusiasm for developing work skills and job specific knowledge for self and team
- Attention to detail
- Able to turn hand to just about anything and must enjoy challenges
- Some knowledge of the architecture/construction industry (desirable)
This job description is a guide to the duties the post holder will be expected to undertake. It is not intended to be exhaustive or exclusive and will be subject to change as working requirements dictate and to meet the organisational requirements of Purcell.
Please submit a copy of your CV and portfolio by following the application workflow at the bottom of the page. Please include details of your Right to Work in the United Kingdom, as well as an available start date.
Please note that due to the high volume of applications we receive, we are unfortunately unable to provide individual feedback. If you have not heard from us within 6 weeks of your original application, then you have been unsuccessful. Please continue to look at our vacancies and apply where relevant. We wish you all the best in your job search.
As world leaders of Heritage and Conservation, Purcell is committed to embracing diversity and equal opportunity within our international teams, reflective of the society in which we work and live.
We welcome people from all backgrounds and celebrate differences through our culture of employee ownership.